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How to Buy Moving Services

This commodity includes employee (faculty/staff) relocation and moving services. Note that policy requires departments to obtain at least two written proposals (quotes) for all moves. Proposals must be from the suppliers on the list below and should include a "guaranteed not to exceed" dollar amount. Choose the lower (lowest) quote and reference the supplier, address, and contacts below. If there are any issues or concerns affecting a move, contact the purchasing agent immediately.

Arrangements for site surveys through the supplier contacts listed must be done at the earliest possible time in order to ensure that the move dates can be met. Peak move times (summer months) are booked quickly, and this will impact the mover's ability to meet the incoming employee's expectations.

For information on employee relocation expense reimbursement, see Employee Services Procedures Guide (section on Moving Relocation) for the University of Colorado policy on moving expense reimbursement.

Procurement Options and Procedures

Quote Procedure
$5,000 or less After obtaining at least 2 written quotes from the suppliers listed below, choose the lowest quote and proceed with a CU Marketplace Purchase Order or your Procurement Card. The department needs to retain all quotes.
Above $5,000 After obtaining at least 2 written quotes from the suppliers listed below, choose the lowest quote and proceed with preparing a A PO Requisition in the CU Marketplace. Attach the lowest quote as an EXTERNAL attachment. Attach the other quotes as INTERNAL attachments. The purchasing agent needs all quotes.

Supplier Information

The University Price Agreements established with the following suppliers offer CU departments substantial discounts on moving services. These suppliers offer moving services capabilities to the 49 continental United States (including Alaska) as well as to Canada.

Note: It is essential that the department staff/incoming faculty member NOT contact a moving service on their own at the faculty member's place of origin. Instead, the Denver moving entities listed below must be contacted in order to obtain quotes. The Denver companies will coordinate with their branch offices at the faculty member's local level. Modifications to a move already quoted MUST be communicated to all companies that have provided quotes, so that valid re-quotes may be prepared by all parties. Quotes from moving companies other than those listed below will not be considered.


North American Co. - Great Plains Moving and Storage (agent for North American Van Lines)

Supplier Name for CU Marketplace

  • Local move (within Colorado) - Great Plains North American Co. - Great Plains Moving and Storage
  • Interstate (from outside Colorado) - North American Van Lines Inc.

Contact Information

  • Allison Lewis Phone: 303.333.8212 ext. 331, 800.888.7311 Fax: 303.329.6990

All American Moving & Storage (agent for Mayflower)

Supplier Name for CU Marketplace

  • Local move (within Colorado) - Kamp, Inc. - All American Moving Services
  • Interstate (from outside Colorado) - Mayflower Transit, LLC.

Contact Information

  • Kevin Reddy Phone: 720.206.1593, 800.753.5101 Fax: 303/373-0108

Johnson Storage & Moving Co. (agent for United Van Lines)

Supplier Name for CU Marketplace

  • Local or Interstate moves - Johnson Storage & Moving Co.
  • Interstate (from outside Colorado) - United Van Lines

Contact Information

Purchasing Agents

Jennifer Casanova

Voice:
303.764.3413
Fax:
303.764.3434
Email:
jennifer.casanova@cu.edu

Marketplace Code

16 - Storage, Moving & Mailing Services

Need help?

Finance and Procurement Help Desk

Email:
FinProHelp@cu.edu
Voice:
303.837.2161
Fax:
303.837.2160