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How to Buy Service Agreements for Laboratory Equipment

This commodity includes service agreements for laboratory and scientific equipment. For information regarding the purchase of the actual equipment, see How to Buy Laboratory Equipment & Supplies.

Procurement Options and Procedures

Total Purchase Procedure
$5,000 or less Use your Procurement Card or a Department Purchase Order (DPO).
Above $5,000 Use a PO Requisition in CU Marketplace
Service Agreements Your Purchasing Agent Needs
From $5,000.00 to $25,000 The unsigned Service Agreement, including terms, conditions, and vendor contact information
over $10,000 that are not bid All documentation described above, plus evidence that what the University is paying is "fair and reasonable"
$25,001 - $500,000, or above $5,000.00 if using federal funds Competition via Documented Quote process, or Sole Source Justification and the Service Agreement.
over $500,000 Competition via Invitation for Bids or Requests for Proposals, or Sole Source Justification and the Service Agreement.

Special Notes on Signatures

All service agreements requiring a university signature must be signed by the appropriate authorized University representative.

  • Agreements $5,000 or less, no longer require PSC signature. Authorized Campus department staff can now sign small-dollar agreements without altering vendor terms. Caution: Pay close attention to all terms and conditions in any agreement. Be sure you understand the business deal, renewal terms, pricing and termination requirements.
  • Agreements exceeding $5,000 must be signed by the appropriate purchasing agent. Please input your Purchase Request into CU Marketplace and attach the unsigned agreement - including terms, conditions, and vendor contact information (name, phone, fax, email address) to the Purchase Request in Marketplace. The purchasing agent will work to obtain the required signatures for the Agreement.

Before signing any service agreement, the Procurement Service Center will review the terms and conditions, amend them as necessary, and obtain the required, authorized vendor and university signatures. A Purchase Order can only be issued after the agreement is fully executed.

Purchasing Agents

Stuart Littlefield

Voice:
303.764.3414
Fax:
303.764.3434
Email:
Stuart.Littlefield@cu.edu

Finance System Codes

 
LABEQ:
Lab equipment & repair

Need help?

Finance and Procurement Help Desk

Email:
FinProHelp@cu.edu
Voice:
303.837.2161
Fax:
303.837.2160