Note: Individuals cannot be reimbursed for personal purchases of this commodity.
This commodity includes office and other furniture, including metal file and storage items. Procurement procedures vary according to the specific vendor and specific type of furniture. The University-wide price agreement with Colorado Correctional Industries (CCi), a division of the Colorado Department of Corrections, is mandatory for the purchase of office furniture and office systems.
HON and Allsteel metal file and storage items - including lateral files, vertical files, bookcases, pedestal files, desks, and storage items - are included in the CCi mandatory price agreement. This price agreement features a customized tier discounting schedule specific to the total quantity of metal furniture products ordered. The standard lead time for metal items is 4 weeks, but an in-stock quick ship option is available for an additional charge.
Before proceeding with the purchase of any type of office furnishings outside this price agreement, departments must obtain approval from the PSC through the waiver process. Departments initiate the process by submitting a waiver request to the PSC.
Note: This price agreement covers office furniture. Departments wishing to purchase non-office furniture should consult with the purchasing agent and then proceed as instructed.
|$5,000 or less and from CCi, or with a waiver||Submit a Purchase Requisition through the CU Marketplace.|
|$5,001 - $10,000||A PO Requisition to CCi, or See Waiver Process.|
|$10,001 - $500,000||A PO Requisition to CCi, or See Waiver Process. Your purchasing agent needs competition via Documented Quote process, or Sole Source Justification, or a State or University Price Agreement.|
|Over $500,000||A PO Requisition to CCi, or See Waiver Process. Your purchasing agent needs competition via Invitation for Bids or Requests for Proposals, or Sole Source Justification, or State or University Price Agreement.|
NOTE: A furniture waiver is not required when purchasing used furniture. To verify the furniture is used, you must obtain written documentation from the vendor, such as a quote, that specifically states the furniture is used.
|$5,000 or less||Submit a Purchase Requisition through the CU Marketplace or use Procurement Card.|
|$5,001 - $10,000||A PO Requisition. Your purchasing agent needs adequate documentation to support the purchase (purchasing agent has discretion in determining whether or not competition is required.) .|
|$10,001 - $500,000||A PO Requisition. Your purchasing agent needs competition via Documented Quote process, or Sole Source Justification.|
|Over $500,000||A PO Requisition. Your purchasing agent needs competition via Invitation for Bids or Requests for Proposals, or Sole Source Justification.|
CCi has dedicated support for the CU account at every step of the furniture buying process, from the quote request through the installation.
CCi has two sales representatives dedicated to the CU account. Each representative has primary responsibility for specific campuses, and also serves as the back-up contact for the other campuses.
CCi provides all levels of customer service, including ordering assistance, order status updates, and anticipated delivery dates.
CCi has a dedicated warehouse manager to stage deliveries, schedule deliveries, and address any post-installation issue.