JOB TITLE: COF POST-INVOICING REPORT
DESCRIPTION:
This job reads the SIS database and reports students with a COF authorization flag of 'Y' for the year/term/institution specified on the control record. COF invoice accepted hours and tuition calc stipend hours will be compared to produced a summary report of variances between the two. An exception report, error report, and downloadable detail file will also be produced. A detail report will be produced when specified on the control record.
NOTE: Exceptions are students whose COF invoice accepted hours and tuition calc stipend hours are not equal. These would be students that are concurrent, have withdrawn, have reached their limit, etc. Exceptions should be able to be verified through the Student Information System (SIS).
Errors are students that do not have one of the necessary database records needed to be reported. If database records are missing, the students will not show on the detail or summary reports. Depending on what record(s) are missing, it would be possible for the student to be on the invoicing file from records but missing from the TETO reports. Consult with programming staff on any student that appears on this report.
In addition to the reconciliation reports, the detail file from the pre-invoice report (TETM) is compared to the detail file from the post-invoicing report (TETO). The resulting comparison reports are a tool to be used to better understand the changes in the COF receivable accounts.
INPUT:
SIS database
Backup tape of the pre-invoicing detail file (SIS.TETM.&INST.V&IDENT)
CONTROL PARAMETERS:
Title: COF Post-invoicing Control Record
Example:
DN,D1,YT=057,DETLRPT=Y
12345678901234567890123456789012345678901234567890123456789012345678901234567890 |
Format:
POSITION | FIELD | VALUE |
1 2 | INSTITUTION | Institution to be reported. |
3 3 | DELIMITER | Space or comma (,) |
4 5 | AU | Academic unit to be reported. |
6 6 | DELIMITER | Space or comma (,) |
7 9 | FIELD LABEL | YT= |
10 12 | YEAR/TERM | Year and term to be reported.
Format: YYT |
13 13 | DELIMITER | Space or comma (,) |
14 21 | FIELD LABEL | DETLRPT= |
22 22 | DETAIL REPORT | Option specifying whether or not to produce
a printed detail report
Y = Yes, produce a detail report N = No, do not produce a detail report |
REPORT INFO:
COF post-invoicing summary report
COF post-invoicing exception report
COF post-invoicing error report
COF post-invoicing detail report (if requested)
INVOICED, NO LONGER ELIGIBLE
NOT INVOICED, NOW ELIGIBLE
STUDENTS WITH HOURS CHANGES
STUDENTS WITH ACCEPTED HOURS LESS THAN INVOICED
OTHER OUTPUT:
Post-invoicing detail file - (SIS.DOWNLD.TETO.&INST)
- may be used as input into TETOF
Backup tape of post-invoicing detail file - SIS.TETO.&INST.V&IDENT